Legal Support | Team Leader

Posted 23 August 2021
Salary$75k - $85k + K/Saver
LocationAuckland, Auckland, Auckland
Job type Permanent
DisciplineLaw Firms - Legal Support
Reference299951

Job description

This prestigious full-service firm based in the CBD offers an abundance of service and experience to its clients. With stunning contemporary designed offices inclusive of sea views, you will be equipped with top-of-the-line software systems and technology at your fingertips, ergonomic work setups, and the highest quality amenities to ensure you are productive throughout your day. 

About the Role:
Reporting to the firm's Practice Manager as well as liaising with Partners, HR, IT, and the Business Development Managers across the firm, you will be leading a small group of Legal Secretaries where you will be overseeing workflow management and bridging the gap between senior stakeholders and the support team. Your main duties and responsibilities will be:
  • Liaise with wider business services teams, conducting training and induction for new starts as well as overseeing workflow tasks are distributed to the appropriate team members/departments
  • Leading, coaching, and developing a high performing support team through collaboration and engagement
  • File management, creating and maintaining matters and files, you will be the first point of contact for all initial deed and record queries
  • Document management, ensuring best practice and compliance of precedence and documentation is adhered 
  • Administration support, general PA duties, expense claims, client liaison, data entry, and file correspondence 
  • Prepare and organise events, CRM audits, presentation documentation and key client management in conjunction with Marketing, Business Development and Partners
You will be working across the firm and therefore this role requires a forward, strategic thinker. You will be managing and overseeing daily workflows, as well as project management.

About You:
  • 4+ years working experience as a Legal Secretary, ideally with experience in multiple legal practice areas
  • Self-motivated, organised, with high attention to detail
  • Strong communication skills, a confident decision-maker that is solutions focused
  • Professional, with a friendly manner, that is team-driven and keen to exceed expectations
  • Able to lead, coach and develop a team of individuals
  • Able to delegate effectively whilst supporting and encouraging others
This role would suit someone that is currently working as a Senior Legal Secretary that has had exposure across multiple legal practice areas within their career and is now keen to move into more of a leadership role. Likewise, you may be a Senior Legal Secretary or Administrator and keen to broaden your skills so that you can help a team operate efficiently and be involved in other EA/PA type functions too.

What's on Offer:
Being part of one of New Zealand's biggest firms you will be able to have exposure across and access to elite professionals in thier field. Working and collaborating on exciting projects as well as initiating best practice formats across the firm. You will be a proactive team member, liaising with the senior leadership teams encouraging a positive and forward thinking collaborative working environment. You will be rewarded with recognition for your achievements as follows:
  • Salary of $75,000 - $85,000 per annum plus KiwiSaver experience dependent
  • Flexible working hours are available
  • Ergonomical work station
  • Friday morning tea shouts
For further information, contact Simone Macdonald on 027 224 5228 or email your CV to smacdonald@colegal.com, or click 'APPLY' now to send through your details.