Legal support staff are integral to the smooth operation and efficiency of any team within a firm or organisation. We understand the importance of finding the right people to enhance your team and, equally, assist legal support staff into environments they will enjoy and have a pathway to advance their careers from.
Some of the roles we can assist with include:
Receptionists
Office Administrators or Office Managers
Legal Secretaries
Legal Executives
Trust Accountants
HR positions
Practice Managers
AML Compliance Officers
Paralegals
Specialists
FIND THE NEXT ROLE FOR YOU
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Auckland
$55,000 - $65,000 + Summer hours
PA/Legal Administrator | Litigation
This is an ideal and rare opportunity for those with either 1+ years secretarial experience within the legal sector looking to step into more of a PA role or those that have always wanted to transition their admin experience into the legal sector. We have an exciting PA/Legal Administrator position within a growing law firm that caters primarily to Employment and Immigration matters. If you are currently working in legal support or in a professional services position, and keen for a change of pace, this could be the role you have been looking for. You will be working with a fantastic team of lawyers, legal executives and other legal secretaries in a collegial team environment. About you A willingness to jump in and help out as and when required Technologically savvy and an a great eye for detail A solid and accurate typing speed, and ability to find your way around MS Word, PowerPoint and new systems efficiently Some experience in dictation would be ideal, but not a necessity for this role. NZ Citizen or Permanent Resident If you want to join a well establish and highly regarded firm, where you will be mentored, and supported as you grow your career, get in touch to see if this opportunity is for you! To find out more, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz or hit "apply now"
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Auckland
$65k - $75k +K/saver
Legal Secretary | Property & Commercial
This well-regarded large-sized firm, based in South Auckland is seeking a Legal Secretary that is keen to stretch their capacity into some junior Legal Executive work in this busy and dynamic role. The firm prides themselves on providing a quality service to clients and works with leading development and construction clients. The firm is proactive in ensuring employees are recognised and valued for their hard work. About the Role: Supporting the Property and Construction Partners as well, you will be working to be the integral support in this fun and collaborative team environment. Your main duties will be: Opening and managing client files Prepare LINZ edealings, A&I forms and other documents ready for settlement Draft and collate legal documents for both client and authors in preparation for settlement Liaise with internal and external departments (banks, agents, Council etc) Complete company searches, request discharge of mortgages and prepare resolutions General office administration as well as meeting and greeting clients on arrival and diary management support for colleagues as required About You: 2+ years working experience within a law firm with some exposure to property / conveyancing Proven experience working with Microsoft Office, with proficient working knowledge in Excel Process driven, able to work methodically, with a keen eye for detail and accuracy A clear communicator who is able to build rapport with ease By joining this firm, you will be amongst a team of highly reputable professionals that are outcome and solutions driven. Operating within an approachable and welcoming team culture, with a wider social team environment, you will be an integral part in ensuring that the team of authors are well supported. As this is a full service firm, you will be able to assist on complex and interesting legal matters. You will also receive: Salary of $65,000 - $75,000 + Kiwisaver Career progression to Legal Executive on offer for the right candidate For further information, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.
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Auckland
$70k - $85k + KiwiSaver
Trust & Estate Administrator
Based in the CBD, this boutique practice has a professional yet relaxed style. The firm pride themselves on being values driven and client centric. This firm has its core practice areas as Property, both commercial and residential matters as well as an established Private Client team. Each member of the team is driven to ensure that the law is something that is accessible to everyone. The Role: Reporting to the Senior Partner, as well as working in a small team of fee earners. You will be able to align yourself with a high performing and driven team. This is a fast paced and dynamic firm where you will be working with private and commercial clients on all trust and estate related matters. This is a role where you will work closely with the Associate on a variety of clients' personal affairs as it relates to trusts, wills, estates, wealth and succession planning, family charters, powers of attorney, inheritance planning, and asset structuring. This includes: Maintain client relationships and act on instructions from the wider team Estate planning, obtaining details of asset and liabilities as well as working in Companies Office Estate administration, inclusive of probate/letters of administration, interaction with High Court as well as liaise with asset holders, executors and beneficiaries Creation of Trusts, winding up of Trusts as well as arranging annual meetings Wills and Enduring Powers of attorneys Facilitate all property transactions from pre-contract to post-settlement phases About You: This role would suit a Legal Secretary that has completed their Legal Exec diploma and ready to move into their first Legal Exec role or a Legal Executive that has 1+ years experience and ready to take on a new challenge Team driven, keen to support and share knowledge, able to work in a cohesive and collaborative environment What's on Offer: You will be joining likeminded individuals that are high performing, collaborative and engaged in their work. You will be a part of a team that are motivated to exceed client expectations, where successes are celebrated, and problems are solved together. Not only will you be a valued member but on offer: Salary of $70,000 - $85,000 per annum + KiwiSaver based on experience Continual mentoring and coaching to ensure career development and goals are achieved Annual salary and performance reviews For further information, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz or by clicking APPLY now.
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Wellington
$60k - $75k + k/Saver
Legal Secretary/PA | Litigation
Hit the ground running in this dynamic legal support role. If you thrive in a fast-paced environment, love to take ownership of your role, and are looking for a working environment that work hard but play hard then this may be the opportunity that you have been looking for. About the Role: Assisting a busy Partner, and a small team of authors, you will be their right-hand support person in this exhilarating work environment. No two days will be the same and you will be appreciated for all the hard work you put in. Some of your responsibilities will include: Editing and formatting of court documents Systematically filing paperwork, scheduling important dates and deadlines as well as liaising with court registrars Assisting clients with initial queries, drafting client emails, and completing any required dictation as well as ad hoc administrative tasks Diary and email management, including travel arrangements Preparing end of month billing and statements What’s On Offer: Starting salary of $65,000 - $75,000 + KiwiSaver dependant on experience Annual salary and performance reviews Well-established within their practice field A company that is willing to invest and offer career development in the future About You: Previous legal secretary experience within litigation would be advantageous however if you are seeking to transition your experience from property, corporate or another legal sector this will also be considered Able to prioritise your workload, being be able to work to deadlines will allow you to manage multiple conflicting deadlines at any one time Competent touch typist and confident user of Microsoft office suite Excellent written and verbal English and communication skills A methodical, systematic, and proactive team member will establish you as the backbones of a high-performing and successful team For further information, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.
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Auckland
$65k - $80k + KiwiSaver + Flexi hours + WFH
Property Legal Secretary | Intermediate - Senior
Working within a mid-sized practice. This firm is able to boast long tenureships in their support teams due to the ongoing support and recognition they are offered throughout the firm. About the Role:This is a great opportunity for someone who would like to become more involved in the legal files they are working on and who has the ability to organise their author's workflow to ensure their day runs smoothly. Working with an approachable Partner, and a small team of fee earners, you will be involved in title searches and E-dealings, have exposure to finance-related work, and the chance to develop your drafting skills. On a day to day you will be responsible for: Opening and managing client files Dictation typing for authors. so a good typing speed is needed Liaise with internal and external departments (banks, agents, Council etc) Completing title searches, E-dealings, and settlement statements Compiling month-end billing for authors Diary management General office administration for colleagues as required About You: Minimum 3+ years as a legal secretary in a property team; A proactive approach and have the 'get up and go' required to complete tasks quickly and make the lives of the team easier; Learning fast on the job, with good I.T. systems skills - having experience in running files from start to finish will stand you in good stead in this role. Can communicate well and work across authors with different working styles What's on Offer:This firm has a good work/life balance, is a well-supported general practice, where staff are appreciated and valued in the firm. You will receive: $65,000 - $80,000 + Kiwisaver (based on experience) Flexi working hours and WFH days are available Fantastic induction and training on offer Ongoing career development Annual salary and performance reviews For further information, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.
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Auckland
$75,000 - $85,000 + KiwiSaver & Parking
Legal Executive - Property
As property is starting to take a foothold once again in the Auckland market and due to the continual increase of development projects on the rise, this South Auckland firm is seeking to strengthen their team with a talented and ambitious Legal Executive with a background in property law to join the team. About the Role:Working with an approachable Partner, and a small team of fee earners, you will be involved from start to end on residential and commercial conveyancing files. You will be able to develop a portfolio of clients and work on large developments, commercial leasing, and sale and purchase of small business transactions. On a day to day you will be responsible for: Maintaining client relationships and acting on instructions throughout the property transaction relating to buying, selling, and developing property Prepare and draft Commercial lease documents Manage property files from pre-contract to post-settlement stage as well as settlements related to subdivisions About You: Experience within Residential Conveyancing and Commercial Property is required however you will work alongside the team on more complex Commercial Property and Corporate matters 3+ years experience as a Legal Executive is strongly preferred This role would suit an intermediate Legal Executive that has some experience working with commercial leases, subdivisions, and sales and purchase of commercial property. What's on Offer:This firm has a good work/life balance, is a well-supported general practice, where staff is appreciated and valued in the firm. You will receive: $75000 - $85000 + KiwiSaver (based on experience) Carpark available For further information, contact Simone Macdonald on 027 224 5228 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.
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Auckland
$100k - $110k + 1 day WFH + benefits
Executive Assistant | Legal
About the firmThis full service legal practice is a leader in taking a modern approach to the law. They put their people first, is able to attract and retain top talent as well as being a forward thinking establishment. The senior leadership team are a bunch of movers and shakers in the industry and are now looking for an EA that is able to keep up with their pace. Therefore, you will be someone that is organised, proactive and able to prioritise effectively their day as well as yours.About the roleAs the EA, your duties and responsibilities on a day to day will cover: Email and diary management for the Executive team Liaising with internal and external departments on various matters Preparation of complex documentation, governance and reporting Minute taking at monthly Partners meetings as well as quarterly and annual business meetings, creating action points and follow-ups Preparation of marketing collateral for both internal and external use Coordinating staff functions, Christmas parties, and industry/client events About youThis role will ideally suit a Senior Legal PA that is currently supporting a Managing Partner, or a Legal Secretary/PA that has stepped out of the legal industry to gain EA experience and is keen to step back into the sector or someone with a professional services background interested to support a leader that is making great changes.Being a part of this team, you will understand the importance of safeguarding the Executive team. Being a natural people person, you will enjoy building relationships across the firm so that you would be able to leverage these to move matters along as required. You will also have the balance of being IT savvy, warm and engaging as well as being able to deliver quality documentation with strong attention to detail. This is a unique opportunity to elevate your PA or EA career and you will be rewarded with: A salary of $100,00 - $110,000 dependant on experience Well developed benefits package Dress for your day as well as WFH 1 day per week Regular staff functions and events To find out more, contact Simone Macdonald 027 224 5228 or email your CV and simone@colegal.co.nz or APPLY now!
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