Law Firms - Legal Support

Auckland

Legal Secretary / Executive | In-house

Align your legal career with a visionary, forward thinking financial services specialist organisation. This is a newly created role within a fast paced, agile business experiencing strong growth. You'll report to the Senior Settlement Specialist and collaborate with internal stakeholders, taking ownership of preparing, overseeing, and processing incoming settlements. The Role:As part of this high achieving team, you’ll play a hands on, technical role overseeing the end to end settlement process for both borrowers and investors. This includes supporting the end to end loan process, where you will prepare loan applications and complete preliminary credit checks. Alongside this you will assist customers with initial queries as well as liaise with in-house advisors and legal counsel. On the securities side, you will prepare and process loan and security discharges, maintain and update the securities platform, whilst delivering a high quality customer experience across all your interactions both internally and externally. About You:This role is well suited to a Legal Secretary or Legal Executive with experience in supporting a dedicated property or banking team within a law firm environment. We’re also keen to hear from candidates with a blend of in-house and private practice backgrounds, particularly those with exposure to subdivisions or property development projects. 3+ years’ experience as a registered Legal Executive within a similar role is essential, I am also interested in speaking to senior Legal Secretaries with a demonstrated property or financial services background Understanding and knowledge of the regulatory environment and compliance requirements as well as NZ Property Law, terms and methods in relation to conveyancing People focused, able to work in a cohesive and collaborative environment, keen to exceed expectations To be successful in this role, you will thrive in a fast paced and energetic working environment What's on Offer: You will be joining likeminded individuals who are high performing and driven by exceeding expectations. You will be a part of a team where successes are celebrated, and problems are solved together. They are an engaged, tight knit and supportive group who are values driven. Not only will you be a valued member of the team, you will also receive: $80,000 - $100,000 + KiwiSaver, dependent on experience This is an on-site Monday to Friday role with one day WFH on offer Social activities are planned each month for those interested For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Dunedin

Legal Executive - Property

The Company: We are working with a premier, full-service law firm based in Dunedin who has a proud history of legal expertise in the Otago region. Long-established, this firm is lead by experts in their field who approach legal work in a down-to-earth manner. Operating out of modern offices, you have the resources of a large firm but with a tight-knit, supportive and collaborative environment. The Role: We are looking for a Legal Executive with at least 2 years of experience in property / conveyancing law who is looking for a change and wants to take the next step in their career! There will be a variety of work to keep you interested in this role – from residential conveyancing for first home buyers through to commercial and rural property transactions and more complicated work like subdivisions or developments. About you: You’ll have a sound knowledge of property law and a great eye for detail when it comes to preparing legal documentation. We are looking for someone who is highly organised, works well under pressure and, of course, can work well to deadlines! This firm is all about communication and collaboration too, so you’ll need to be a team player.      The benefits of this opportunity: Work for a firm with a modern approach to work including flexible hours A great work environment with modern offices and strong systems and processes An active social club Health insurance Car park / parking allowance   For a confidential chat about this role, please contact Liz Sloan at CoLegal Recruitment – liz@colegal.co.nz or 027 211 6718.    Looking for something different? We recruit for legal roles across New Zealand so if you’re looking for a change, let’s have a chat about the market. View our full list of legal roles here: www.colegal.co.nz/jobs

Auckland

Legal Executive | Property

A unique opportunity has arisen for an intermediate Legal Executive to work across a dedicated property team with mentorship from a highly regarded Senior Associate, and Legal Executives who service high net worth individuals with property transactions, developments, subdivisions, trusts, and financing matters. Day-to-day, you'll be involved in residential property transactions, commercial leasing, and development projects. You don't need skills in all these areas but a background with a core property focus is essential, but also start gaining exposure to trust and estate matters to further develop your legal offering and expertise.   Working within this specialist firm, there will be no barriers to your own career advancement within the team. You will be a part of a collaborative and tight-knit team that works together on achieving client expectations, as well as have access to one on one training and mentoring. If you're looking for a role that can offer greater client contact and an ability to work with a reasonable level of autonomy, then this could be the position for you. On a day to day you will oversee: Maintain client relationships and act on instructions throughout the property transaction relating to buying, selling and developing property Facilitate all property transactions from pre-contract to post-settlement phases inclusive of subdivision files Assist with trust & estate planning files Work towards and adhere to key performance and budgets around billable hours To be successful in this role, you will have:  Minimum 3+ years' qualified legal executive experience in a well-regarded legal team in private practice;  Strong interpersonal skills and the ability to build a rapport with clients of various backgrounds; and  Sound drafting skills and the ability to provide advice in a clear and concise manner.  If you are currently in general practice and would like to hone your property skills in a team that offers mentorship and a pathway for progression, or you'd like to be exposed to more complicated property transactions, then enquire now.  For further information, contact Simone Macdonald on 021 190 0975or email your CV and to simone@colegal.co.nz by clicking APPLY now.

Auckland

Legal Executive | Residential & Commercial Property

This specialist firm based on the outskirts of the CBD, with stunning modern offices has a professional yet relaxed style. Priding themselves in being values driven and client centric, each member of the team is driven to ensure that the law is something that is accessible to everyone. You will be working in an open plan environment to ensure continual collaboration, growth and learning opportunities are encouraged. The Role:This role supports the wider property team and therefore you will be working and taking instruction from authors across the team. You will have dedicated secretarial support to assist you with general property and file administration, end of month billing and diary and email requirements. You will be able to align yourself with a high performing and driven team. This is a fast paced and dynamic firm where you will be working with residential and commercial clients on conveyancing matters, subdivisions and some trust and estate administration. Your day-to-day responsibilities will be to: Maintain client relationships and act on instructions throughout the property transaction relating to buying, selling and developing property Manage property files for all property transactions from pre-contract to post-settlement inclusive of subdivision files Gain mentorship in trusts and estate planning files Work towards and adhere to key performance and budgets around billable hours Assist and support the Directors and other solicitors as and when required This role is ideally suited to someone who has been eager step out of general practice into a role where they are able to take ownership of property transactions and work as an accepted author in a property team in a specialist property firm. About You: 7+ years’ experience as a registered Legal Executive  Confident in residential conveyancing matters and able to work unassisted on mum and dad based transactions People focused, able to work in a cohesive and collaborative environment, keen to exceed expectations To be successful in this role you will thrive in a fast paced and energetic working environment. You will have exposure to complex and detailed transactions with private developments, multi unit and apartment settlements.  You will be supported in the work you do by an experienced team of property lawyers so you will be assisted with more complex commercial property work. What's on Offer: You will be joining likeminded individuals that are high performing and driven in exceeding expectations. You will be a part of a team where successes are celebrated, and problems are solved together. They are an engaged, tight knit and supportive group that are values driven. Not only will you be a valued member of the team you will also receive: $100,000 - $130,000 per annum + KiwiSaver experience dependent A car park is provided End of year bonus scheme based on team and individual performance This is a Monday to Friday onsite role, however flexibility around commute times are on offer For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Auckland

$80k - $90k + KiwiSaver + Benefits

Legal Secretary | Corporate

This is a fantastic opportunity to align yourself with an elite firm where you will be able to further your legal secretarial career. You will be an integral member of a high performing support team that strives to deliver beyond expectations for its authors. Being a part of this team will allow you to thrive in a supportive and collaborative team environment, where you will receive the mentorship and coaching you require to ensure that your career grows from strength to strength.About the Role:Supporting a dedicated team of three Partners in corporate matters and a wider team of authors. You will be assisting in general secretarial duties, liaising with internal stakeholders and supporting departments as well as answering general enquiries from clients. On a day to day you will be responsible for: Diary and email management of the Partners as well as organising any travel related arrangements  Managing workflows and dedicating any tasks to internal supporting service centers Editing, formatting, and preparing emails, documents, and contracts as required as well as preparing PowerPoint presentations and other business proposal based documents Document and file management within the dedicated system Preparing end of month billing for final review  Organising and overseeing in liaison with marketing on all team and industry related events About You: This role requires strong intermediate to senior level law firm experience, including Partner support and the ability to balance complex, high pressure corporate workloads on a global scale. A confident user of Microsoft Office including Excel and PowerPoint Previous Corporate experience would be advantageous, however, we are keen to speak to candidates from all legal sectors that are interested in broadening their experience Be a team player that is driven to exceed expectations and go above and beyond to ensure your team is set up for success Organised and methodical in your working style, with an approachable and open communication style What's in it for you:You will be a part of a friendly, welcoming, and down to earth team environment. Being a part of a wider network of colleagues and a firm that offers annual salary and performance reviews, you will have the opportunity to move and progress further if you desire to do so. This firm also offers ongoing training, learning, and development to ensure all employees are engaged and thriving in the workplace. You will also receive: A starting salary of $80,000 - $90,000 + KiwiSaver dependent on experience As well as a generous benefits package For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.

Auckland

Legal Secretary | Litigation

This full-service CBD firm offers a professional yet relaxed style. The Partners are well recognised in the industry for advocating for diversity and inclusion, and are award-winning members of the legal fraternity. The Role:Reporting to a Litigation Partners and wider Team of authors, you will work alongside a team of like minded Secretaries, where you can align yourself with a high-performing and driven team. This is a fast-paced and dynamic role where you will be an integral support person in this professional team. Your day-to-day responsibilities will be to: Maintain client relationships by providing a high level of customer service as you will be the first point of contact in initial queries  Diary management of the Partner and authors as needed Document management, dictation as well as editing and formatting correspondence Month-end billing, ensuring all billables are correct and accurate for invoicing General administration, file, and client maintenance About You: This role would suit a junior to intermediate legal secretary ideally with at least 2 years experience working in litigation, however this is not essential Previous experience in e-billing or exposure to complex billing matters would be advantageous Be confident in managing and running diary management for multiple authors Proficient knowledge in Word and Excel, with an efficient typing speed for dictation and minute taking Team driven, keen to support and share knowledge, able to work in a cohesive and collaborative environment To be successful in this role you will thrive in a fast paced and energetic working environment, with the ability to manage multiple conflicting and shifting deadlines. You will have had exposure to complex and detailed files as well as working with important clients. What's on Offer:This is a team are hard-working and engaged with a fun mentality. Not only will you be a valued member of staff, you can expect (experience dependent): Salary of $70,000 - $80,000 per annum + KiwiSaver based on experience Ongoing training and support in a vibrant and busy team environment  Annual salary reviews based on performance For further information, contact Simone Macdonald on 021 190 0975 or click APPLY now.

Auckland

2+ yr Legal Secretary/PA | Corporate

This is an exciting opportunity to align your career with a firm that offers a collaborative and cohesive working culture where everyone feels valued and recognised. Based in lower Auckland CBD, you will have easy access to public transport and the motorway.   About the Role:Supporting two Partners and a small team of senior solicitors you will be based in a team that works with interesting and exciting clients. This team is a fun and dynamic bunch. You will be working in a deadline driven environment as well as liaising with some of New Zealand's most recognised brands and high net worth individuals. Your day to day duties will include but are not limited to: Word processing, drafting letters and documents as well as transcribing digital dictation Diary management for a Partner, organising evening functions and industry events and seminars Administration, filing, and database management as well as assisting with documentation Assisting authors with end of month accounts and billing, as well as any other ad hoc office duties and administration About You: Previous experience as a legal secretary in Banking and Finance or Corporate Law would be advantageous Confident in PPSR and the Companies Office is essential for this role Advanced typing skills, this role includes dictation and therefore a typing speed of 50wpm minimum is required Organised, methodical and systematic in your approach to your work as you will be managing the Partners diary as well as managing multiple conflicting deadlines at any one time A great communicator, able to build relationships with ease on a professional level with an open and personable demeanor This role requires someone who is able to adapt to change, think fast, and able to deliver on deadline. This role has room to grow in responsibilities and seniority so if you are looking for career growth this is a great opportunity, with ongoing training and development.What's on Offer:You will be joining a firm that has a low staff turnover in their team with an engaged and fun working environment, and remuneration includes: $65,000 - $75,000 plus KiwiSaver (based on experience) Laptop provided Causal Friday as well as social events through the year For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Auckland

Legal Secretary | Litigation

This is an exciting opportunity to join a national full service law firm based in Auckland CBD. This firm has a collaborative and cohesive working culture where everyone feels valued and recognised. The Partners ensure that work is distributed fairly and evenly amongst the support staff and are team focused. They are seeking a Legal Secretary that thrives on being the backbone of the team within this busy and productive litigation team.  About the Role:Supporting the senior Partners that are switched on, funny and easy going along with a small team of fee earners specialising in civil, dispute resolution and insolvency work. You will be based in a team that is driven to exceed client expectations. You will be liaising with clients and assisting with their queries, where no two days are the same. Duties include: Word processing, drafting letters and documents as well as transcribing digital dictation Diary management, inclusive of organising travel arrangements for the Partners Administration, filing, and database management as well as assisting with documentation for court and litigation processes Assist authors with end of month accounts and billing, as well as any other ad hoc office duties and administration About You: Previous experience within a law firm is essential for this role, and may suit a legal assistant or general practice secretary looking to take a step up in responsibility in a role with growth Advanced typing skills, this role includes dictation and therefore a typing speed of 50wpm minimum is required Organised, methodical, and systematic in your approach to your work as you will be managing the Partners diary as well as managing multiple conflicting deadlines at any one time Good IT skills Team and client focused, willing to exceed expectations, and be proactive  This role requires someone who enjoys being one step ahead and has the ability to adapt to change, think fast, and able to deliver on deadline. This role has room to grow in responsibilities and seniority so if you are looking for career growth,  this is a great opportunity, with ongoing training and development.What's on Offer:You will be a part of a well-oiled team that is part of an award winning firm. This firm goes above and beyond to ensure you feel welcomed, valued, and recognised for your hard work and dedication. You will also be rewarded with the following: Circa $75k- $85k + KiwiSaver per annum based on experience Idyllic office environment with a full benefits package Continual growth and development  For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Christchurch

Legal Assistant - Property

The Company: Our client is a firm with a strong national presence, operating across major regional hubs including a Christchurch office located in the CBD operating out of modern offices. Known for having a great culture and a very client-centric approach to collaborative working, they have a great reputation in the legal industry.    The Role: An opportunity has come up to support a busy Partner across property and private client work. You’ll support with conveyancing work as well as wills, EPAs and other private client work as needed. This opportunity will suit someone who really likes to be busy, loves property law and enjoys supporting a team to do their best work.    About you: We are looking for a Legal Assistant with at least 5 years of experience working in property law who is looking for the next step in their legal career. You’ll be highly organised, able to meet deadlines, have a great eye for detail and thrive in a fast-paced environment!    The benefits of this opportunity: Work for a national firm known for having a great culture and taking care of their people Inclusive culture where your opinion as a Legal Assistant is valued A modern approach to working, including working from home one day per week Wellbeing initiatives   For a confidential chat about this role, please contact Liz Sloan at CoLegal Recruitment – liz@colegal.co.nz or 027 211 6718.    Looking for something different? We recruit for legal roles across New Zealand so if you’re looking for a change, let’s have a chat about the market. View our full list of legal roles here: www.colegal.co.nz/jobs