Law Firms - Legal Support

Auckland

Legal Administrator / Office Coordinator

If you're an experienced Legal Secretary looking to transition your employment and litigation support background into a more varied, office-focused role, this could be the opportunity for you.Based in the CBD this specialist boutique firm is extremely people driven and enjoys growing and developing people in their future careers within the legal sector. About the Role:Your day will be filled with a variety of tasks, and supporting the solicitors of the firm. Mainly supporting the lead Barrister in the day to day running of the office and legal support matters, you will be an integral part of the team. Your main duties and responsibilities will be: Be the main point of contact for all incoming enquiries, taking initial instructions from clients and distributing these to relevant and available barristers in the team Preparing initial terms of engagement letters, opening and closing files Prepare end of month billing, and follow up on debtors Order stationery and office supplies as well as organise any office maintenance as required Assisting with any IT-related queries, preparing any software updates and working with third party support suppliers, and raising relevant tickets  About You: 2+ years of working experience in a junior - intermediate Legal Administration role, ideally within employment or litigation  Experience in Microsoft Word and Excel or WorkflowMax Well developed admin skills, such as data entry, and solid typing ability An understanding of basic accounts receivable and accounts payable would be advantageous Focused on delivering quality work  Team driven, able to build great professional relationships across the business What's on Offer: As you grow confident with your duties, you will be encouraged to take ownership of more project based work as there is future progression within this role. You will also receive: A starting salary of $60,000 - $75,000 based on experience Annual salary and performance reviews Ability to work flexibly with work from home days on offer If you relish new challenges, lovely people and would like to secure an interesting, varied role where there is no overtime required, then this is the opportunity for you!   To find out more, contact Simone Macdonald on 021 190 0975 or email simone@colegal.co.nz

Christchurch

Legal Compliance Specialist

The Company: Operating in the funds management sector, our client is now seeking a legal compliance and admin superstar to join its expanding team, where you'll play an integral role. Reporting to the Head of Legal, this is a chance to join a company that works in a very interesting industry that is in growth mode and involved in some interesting wealth management and property investment projects. You’ll have the opportunity to work with experts who have national and international experience across the funds management and investment industries and to develop your career in an exciting new direction.    The Role: This is an interesting and varied role that would suit someone from a legal administration background who has experience working with AML requirements and CFT legislation. You’ll need to have a sharp eye for detail and enjoy taking ownership of  making sure that all necessary documentation is collected, inputted and updated throughout the investor process. This is also a client facing role, so we are looking for a real ‘people person’ who can be a bubbly and professional face to the brand, engage well with clients and be the machine that keeps everything running smoothly! Key responsibilities include: Ensuring compliance with AML/CFT obligations and carrying out investor due diligence Liaising and responding to investor questions and collating relevant information as required reviewing applications, company information and trust deeds providing general legal, compliance and administrative support to the team maintaining records and ensuring the database is kept up to date preparing for and assisting with internal audits About you: 2+ years of experience in AML, compliance and/or legal admin /sec role where AML work has formed part of your role.  Working knowledge of the New Zealand AML/CFT procedures Strong analytical skills and attention to detail Clear and professional written and verbal communication skills Ability to manage deadlines and prioritise work effectively A tertiary degree would be preferred Permanent right to work in New Zealand This is a fantastic opportunity for someone who wants to join a thriving and successful business and use your legal and compliance skills in an In-House environment. We are looking for someone who is positive, driven, meticulous and extremely organised, who can be a great team player and who likes being part of a very social team culture.      The benefits of this opportunity: Exposure to an exciting industry Competitive salary + bonus scheme Be part of an ambitious and social team who have regular team incentives and trips For a confidential chat about this role, please contact Liz Sloan at CoLegal Recruitment – liz@colegal.co.nz or 027 211 6718.    Looking for something different? We recruit for legal roles across New Zealand so if you’re looking for a change, let’s have a chat about the market. View our full list of legal roles here: www.colegal.co.nz/jobs

Christchurch

Legal Executive - Part-Time

The Company: An extremely rare opportunity has come up for a part-time Legal Executive to join this well-established Christchurch firm! Located in the CBD, this tight-knit team operates in a very collegial and collaborative manner, likes to have a laugh and works together to achieve great results for their clients.    The Role: Due to an increasing volume of work, we are looking for an experienced Legal Executive who can run residential conveyancing files from start to finish to join this team. You’ll enjoy meeting with clients and be self-motivated, organised and efficient. We want someone who can operate fairly autonomously, but who also enjoys being part of a team and wants to bring their personality and strengths to add to the culture of the firm.    The benefits of this opportunity: Part-time hours (flexible to what you need) Potential to work from home on occasions (if needed) Very supportive, family-friendly culture Carpark available, if desired   For a confidential chat about this role, please contact Liz Sloan at CoLegal Recruitment – liz@colegal.co.nz or 027 211 6718.    Looking for something different? We recruit for legal roles across New Zealand so if you’re looking for a change, let’s have a chat about the market. View our full list of legal roles here: www.colegal.co.nz/jobs

Auckland

$75K - $85K + KiwiSaver

Legal Executive | Residential Property

This role is perfect for a confident operator with 3+ years of Legal Executive experience in residential conveyancing. Based in West Auckland in modern offices, this firm combines professionalism with a relaxed, values driven culture. Committed to making property law accessible to everyone, they take a client centric approach, ensuring each team member is motivated to deliver exceptional service. You'll be part of a supportive environment where team members are actively encouraged to gain more exposure to the complex and intricate matters, fostering continuous learning and professional growth. The Role:Reporting to the Director, you’ll be part of a cohesive team of five, supported by a dedicated secretary for administrative tasks. This high performing and dynamic firm offers the opportunity to work alongside a motivated and driven team. Your role will involve handling a range of matters, including residential conveyancing, small subdivisions, lease agreements, and commercial property transactions. Your day-to-day responsibilities will be to: Maintain client relationships and act on instructions throughout the property transaction relating to buying, selling Manage client files for all transactions from pre-contract to post-settlement  Work towards and adhere to key performance and budgets around billable hours Assist and support the Director and other fee earners as and when required About You:To excel in this role, you're someone who thrives in a high capacity, yet structured work environment. You will gain exposure to intricate transactions involving private developments and farms, commercial lease agreements, commercial property and franchise agreements once you are established in your role. 3+ years’ experience as a registered Legal Executive within a similar role is essential  Previous or current experience in creating edealings and confidence with ADLS forms Understanding and knowledge of the regulatory environment and compliance requirements as well as NZ Property Law, terms and methods in relation to conveyancing People focused, able to work in a cohesive and collaborative environment, keen to exceed expectations What's on Offer: You will be joining likeminded individuals that are high performing and driven by exceeding client expectations. They are an engaged, tight knit and supportive group that are exceptional operators in their practice area. $75,000 - $85,000 per annum depending on the level of PQE experience This is a Monday - Friday onsite role, however flexibility and WFH can be negotiated For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Auckland

Legal Secretary | Litigation

This full-service CBD firm offers a professional yet relaxed style. The Partners are well recognised in the industry for advocating for diversity and inclusion, and are award-winning members of the legal fraternity. The Role:Reporting to a Litigation Partners and wider Team of authors, you will work alongside a team of like minded Secretaries, where you can align yourself with a high-performing and driven team. This is a fast-paced and dynamic role where you will be an integral support person in this professional team. Your day-to-day responsibilities will be to: Maintain client relationships by providing a high level of customer service as you will be the first point of contact in initial queries  Diary management of the Partner and authors as needed Document management, dictation as well as editing and formatting correspondence Month-end billing, ensuring all billables are correct and accurate for invoicing General administration, file, and client maintenance About You: This role would suit a junior to intermediate legal secretary ideally with at least 2 years experience working in litigation, however this is not essential Previous experience in e-billing or exposure to complex billing matters would be advantageous Be confident in managing and running diary management for multiple authors Proficient knowledge in Word and Excel, with an efficient typing speed for dictation and minute taking Team driven, keen to support and share knowledge, able to work in a cohesive and collaborative environment To be successful in this role you will thrive in a fast paced and energetic working environment, with the ability to manage multiple conflicting and shifting deadlines. You will have had exposure to complex and detailed files as well as working with important clients. What's on Offer:This is a team are hard-working and engaged with a fun mentality. Not only will you be a valued member of staff, you can expect (experience dependent): Salary of $70,000 - $80,000 per annum + KiwiSaver based on experience Ongoing training and support in a vibrant and busy team environment  Annual salary reviews based on performance For further information, contact Simone Macdonald on 021 190 0975 or click APPLY now.