Legal support staff are integral to the smooth operation and efficiency of any team within a firm or organisation. We understand the importance of finding the right people to enhance your team and, equally, assist legal support staff into environments they will enjoy and have a pathway to advance their careers from.
Some of the roles we can assist with include:
Receptionists
Office Administrators or Office Managers
Legal Secretaries
Legal Executives
Trust Accountants
HR positions
Practice Managers
AML Compliance Officers
Paralegals
FIND THE NEXT ROLE FOR YOU
-
Auckland
$75k - $90k + KiwiSaver dependent on experience
Intermediate Property Legal Secretary
This modern Auckland CBD firm is requiring a talented and ambitious legal secretary with a background in property law to join the team. This is a busy practice that specialise in high-end land developments, subdivisions, and project-based work.About the Role:Working with an approachable Partner, and a small team of fee earners, you will be involved from start to end on residential conveyancing files, have exposure to finance-related work, commercial leasing, business transactions, and some asset planning. On a day to day you will be responsible for: Opening and managing client files Drafting, editing, and collating legal documents and commercial agreements Preparing LINZ/ edealings and relevant documents for settlement agreements Liaising with internal and external departments (banks, agents, Council etc) Compiling month-end billing for authors Diary and email management for the Partner Therefore, if you are currently a legal secretary and want to further develop your career, this may be the exciting opportunity you have been waiting for, with scope for growth! About You:This is a great opportunity for someone who would like to become more involved with the files they are working with, where you will organise your author's workflow, and who is keen to further enhance their property career. So if you have been waiting for an opportunity that will allow you to work autonomously and offers scope for growth, then this may just be what you have been waiting for! Minimum 4+ years as a legal secretary in a property team; A proactive approach and having the 'get up and go' required to complete tasks quickly and make the lives of the team easier. A quick learner will enable you to pick up the firm's processes and systems with ease as you will be IT savvy. Experience in running files from start to finish will stand you in good stead in this role. The ability to communicate well and work across authors with different working styles as you will be working with various authors across the firm What's on Offer:This firm has a good work/life balance, is a well-supported specialist firm, where staff are appreciated and valued. You will receive: $75,000 - $90,000 + Kiwisaver (based on experience) This is a Monday to Friday onsite role, however, there is flexibility around commute times For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz, or click 'APPLY' now to send through your details.
Apply now -
Wellington
$70,000 - $85,000 + K/Saver + Benefits + 1 day WFH
Legal Administrator
This Wellington CBD based, full-service firm offers a professional yet relaxed style. The Partners are well recognised in the industry for advocating diversity and inclusion as well as are award-winning members of the legal fraternity. As an employee, you will be encouraged to grow your career with various learning and development modules at your disposal. You'll have the ability to be a voice in driving change throughout the firm by being a part of the committees the firm has on offer. The Role: Reporting to the Admin Manager and working within a team of authors, you will be able to align yourself with a high-performing and driven team. This is a fast-paced and dynamic role where you will be an integral support person. You will be working on insurance, employment, RMA, property and commercial matters. Your day-to-day responsibilities will be to: Maintaining client relationships by providing a high level of customer service as the first point of contact for initial queries. Managing Partner and team diaries as needed. Handling document management, dictation, and editing/formatting correspondence. Month-end billing, ensuring accuracy for invoicing, along with debtor management and chasing overdue payments. Invoicing and assisting with any AML compliance tasks as required. General administration, file, and client maintenance. About You: This role would suit a junior to intermediate legal secretary (this may have been gained solely within litigation or from other practice areas) Previous experience in e-billing or exposure to complex billing matters would be advantageous Be confident in managing and running diary management for multiple authors Proficient knowledge of Word and Excel, with an efficient typing speed for dictation Team driven, keen to support and share knowledge, able to work in a cohesive and collaborative environment To be successful in this role you will thrive in a fast-paced and energetic working environment, with the ability to manage multiple conflicting and shifting deadlines. You will have exposure to complex and detailed files as well as working with important clients. What's on Offer: You will be an integral part of this support team of secretaries. This is a team that is engaged and enjoys their work, with a hard-working and fun mentality.Not only will you be a valued member but on offer (experience dependant) is: Salary of $70,000 - $85,000 per annum + KiwiSaver based on experience. Work/life balance, flexibility in hours, and ability to WFH one day per week once settled into the role. Annual salary reviews based on performance, plus wide benefits package For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.
Apply now -
Auckland
$65k - $80k+ KiwiSaver
Senior Legal Secretary | Litigation
Based in the CBD, this mid-sized firm has a professional yet relaxed style. The firm prides themselves on being values-driven and client-centric and is looking for a professional litigation secretary to match. This firm has its core practice areas as Property, Litigation, and Employment. Each member of the team is driven to ensure that the law is something that is accessible to everyone. The Role:Reporting to two senior and long-standing Partners and working within a team of authors, you will be able to align yourself with a high-performing and driven team. This is a fast-paced and dynamic firm where you will be working on insurance, civil litigation, insolvency, and dispute resolution matters. Your day-to-day responsibilities will be to: Maintain client relationships by providing a high level of customer service as you will be the first point of contact in initial queries Diary management of the three Partners Document management, dictation as well as editing and formatting correspondence Month end billing, ensure all billables are correct and accurate for invoicing General administration, file, and client maintenance About You: This role would suit a senior legal secretary (this may have been gained solely within litigation or from other practice areas) Be confident in managing and running diary management for multiple authors Proficient knowledge in Word and Excel, with an efficient typing speed for dictation Team driven, keen to support and share knowledge, able to work in a cohesive and collaborative environment To be successful in this role you will thrive in a fast-paced and energetic working environment. You will have exposure to complex and detailed files as well as working with important clients. What's on Offer:You will be joining like-minded individuals who are high performing, collaborative, and engaged in their work. You will be a part of a team that is motivated to exceed client expectations. Salary of $65,000 - $80,000 per annum + KiwiSaver based on experience This is an on-site role Monday to Friday For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.
Apply now -
Auckland
$95,000 - $110,000 + KiwiSaver + Benefits
Legal Executive | Trust & Estates
This is an opportunity to join a thriving medium-sized practice that represents a multi-generational client base, including high-net-worth individuals and investors. This is a role where you can work with a good level of autonomy in supporting partners and authors on a variety of clients' personal affairs as it relates to trusts, wills, estates, wealth and succession planning, family charters, powers of attorney, inheritance planning, and asset structuring. About the Team The team works flexibly, as well as operate in a supportive team culture where you can rely on others to help at times of increased workload. You will be a proactive member within this close-knit and well-oiled team, with access to a highly regarded Partner, as well as a wider team of fee earners to assist you with any high-level queries. If you'd like to join a practice that does quality work and operates without office politics, then enquire now. About You To be successful in this role, you will ideally have: 3+ years' Legal Executive experience with a solid foundation and knowledge in trusts formation, admin, structuring, and advice work; An ability to communicate well and build rapport with a range of private clients from different backgrounds and ages; and Sound drafting skills and the ability to provide advice in a clear and concise manner. What's on offer:This is a unique opportunity to join a growing team, where you can continue to build your skills that has a down-to-earth and genuine working environment. You will also be rewarded with: A salary of $95,000 - $110,000 on offer based on experience WFH and flexible full-time hours are able to be negotiated Continual professional growth and development opportunities To discuss this further, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz click APPLY now.
Apply now
Can't find what you're looking for?
