Law Firms - Legal Support

Auckland

$75K - $95K + KiwiSaver

Legal Executive | Residential Property

This role is perfect for a confident operator with 3+ years of Legal Executive experience in residential conveyancing. Based in West Auckland in modern offices, this firm combines professionalism with a relaxed, values driven culture. Committed to making property law accessible to everyone, they take a client centric approach, ensuring each team member is motivated to deliver exceptional service. You'll be part of a supportive environment where team members are actively encouraged to gain more exposure to the complex and intricate matters, fostering continuous learning and professional growth. The Role:Reporting to the Director, you’ll be part of a cohesive team of five, supported by a dedicated secretary for administrative tasks. This high performing and dynamic firm offers the opportunity to work alongside a motivated and driven team. Your role will involve handling a range of matters, including residential conveyancing, small subdivisions, lease agreements, and commercial property transactions. Your day-to-day responsibilities will be to: Maintain client relationships and act on instructions throughout the property transaction relating to buying, selling Manage client files for all transactions from pre-contract to post-settlement  Work towards and adhere to key performance and budgets around billable hours Assist and support the Director and other fee earners as and when required About You:To excel in this role, you're someone who thrives in a high capacity, yet structured work environment. You will gain exposure to intricate transactions involving private developments and farms, commercial lease agreements, commercial property and franchise agreements once you are established in your role. 3+ years’ experience as a registered Legal Executive within a similar role is essential  Previous or current experience in creating edealings and confidence with ADLS forms Understanding and knowledge of the regulatory environment and compliance requirements as well as NZ Property Law, terms and methods in relation to conveyancing People focused, able to work in a cohesive and collaborative environment, keen to exceed expectations What's on Offer: You will be joining likeminded individuals that are high performing and driven by exceeding client expectations. They are an engaged, tight knit and supportive group that are exceptional operators in their practice area. $75,000 - $95,000 per annum depending on the level of PQE experience This is a Monday - Friday onsite role, however flexibility and WFH can be negotiated For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz or by clicking APPLY now.

Auckland

$85,000 - $95,000 + KiwiSaver

Senior Legal Secretary | Commercial Property

This well-regarded firm prides themselves on delivering forward thinking and innovative solutions to its clients. With strong values embedded in the firm, you will be a part of a people driven culture that is proactive in ensuring employees are recognised and valued for their hard work. About the Role: Supporting a team of property and commercial solicitors which includes taking instruction across the Partnership on client files related to property matters, you will working in a fast paced and dynamic work environment. Your main duties will be:  End to end management of client files Prepare LINZ e-dealings, A&I forms and other documents ready for settlement Drafting and collating legal documents for both clients and authors in preparation for settlement Liaise with internal and external departments (banks, agents, Council etc) Complete company searches, request discharge of mortgages and prepare resolutions   Preparation of end of month billing for the team, and liaising with clients and the finance team on any queries and discrepancies General day to day operational tasks for the team such as diary and email management for the Partnership as well as scheduling in meeting, conferences and events and arranging travel arrangements. About you: Ideally, seeking 7+ years of working experience within a law firm in a dedicated property/conveyancing team is essential, however, previous commercial property experience would be advantageous Proven experience working with Microsoft Office and relevant legal practice management systems  Process driven, able to work methodically, with a keen eye for detail  End of month billing, invoicing, and some financial reporting experience would be preferable  A clear communicator who is able to build rapport with ease What's on Offer:This team prides itself on its seamless delivery to their authors and clients, and therefore you will be working alongside some of the best in the industry. You will also be rewarded with: A salary of $85,000 to $95,000 + KiwiSaver, based on experience Ongoing annual performance and salary reviews Continual career progression on offer This is a Monday to Friday on site role, however there is flexibility in offer as and when required For further information, contact Simone Macdonald on 021 190 0975, or click 'APPLY' now to send through your details.

Auckland

$55,000 - $65,000 + KiwiSaver + Career progression

Legal Receptionist/Administrator

This specialist commercial property firm based on the fringe of the CBD boast a welcoming boutique style office environment surrounded by cafes and restaurants in vast open spaces. Due to an internal promotion they are now seeking a receptionist to join the team to support the Practice Manager and the wider team of Partners, Senior Associates, Solicitors and Legal Executives in the day to day running of the firm.Based at the reception desk your day to day will be varied and busy. From meeting and greeting clients to assisting with legal documentation and contacting clients you will be the central point of contact for the firm. You will be responsible for: Front of house duties such as welcoming clients, organising meeting rooms and answering incoming client calls Overseeing the operational tasks of the office, including stationery, kitchen and courier deliveries as well as assisting with staff events and filing of legal documents Opening and closing client files, filing of deeds as well as preparing engagement letters for clients Assist the team with billing and AML compliance, completing PPSR searches as well as booking any travel arrangements as required by the team Prepare and collate end of month reporting, settlement statements and any other adhoc legal administration as required by the team This is an exciting opportunity for someone who enjoys working in a fast-paced environment where no two days are the same and who is keen to be apart of a fun and welcoming legal team. About You: Minimum 1+ years as a receptionist keen to develop their career, ideally you will have previous law firm experience but this is not essential A proactive approach, keen to exceed expectations and client focused; Able to learn quickly, with good I.T. systems skills - having experience in running files from start to finish will stand you in good stead in this role What's on Offer:This is an approachable bunch who enjoy their work and the value add they offer their clients. This is a firm that encourages a work/life balance, where there is growth and development for you to continually gain exposure and elevate your legal support career and this firm will support you in further study if you choose to enroll and complete your Legal Exec diploma. $55,000 - $65,000 + Kiwisaver (based on experience) This is a full time role, Monday to Friday based in the office Full training provided, ongoing support, and an approachable leadership team Career development and future progression available for you to step into a Legal Secretary or Legal Executive role in the future For further information, contact Simone Macdonald on 021 190 0975 or email your CV to simone@colegal.co.nz , or click 'APPLY' now to send through your details.

Christchurch

Legal Secretary and Legal Executive roles

Legal Assistants, Legal Secretaries and Legal Executives are in high demand in the Christchurch market right now and I have a range of roles available! From small firms to large Nationals, now’s a great opportunity to have a look at what’s on offer!    Registered Legal Executive, mid-sized law firm - Christchurch CBD Looking for an experienced Legal Executive with 5+ years of experience in property law and subdivision work Good work / life balance with wfh options Benefits include Health + Wellness allowance, phone plan, social club  Permanent, full time Legal Executive, mid-sized, suburban law firm - Christchurch Looking for an experienced Legal Executive familiar with running conveyancing files, 2+ years experience Good work / life balance, low pressure and family friendly environment Great benefits including medical insurance Permanent, full time      Legal Secretary, Christchurch CBD 1 year experience minimum working in a law firm within a property team Mid-sized firm with modern systems, offices and great location Very supportive and progressive culture with high staff retention Permanent, full time Legal Secretary, National firm, CBD 2 years+ experience working in a law firm in a property or private client team Will be working across property, wills, trusts and estates work An interesting variety of work in a National firm with good systems and processes Permanent, full time Legal Secretary, Float, Mid-sized firm, Christchurch CBD 1 year+ experience working in a law firm Must have prior experience working in property law A great opportunity to work as a float secretary across various areas of law Great culture and team Maternity leave cover role, fixed term contract, 9 months Legal Secretary, Mid-sized firm, Christchurch  3+ years+ experience working in a law firm in a property team Flexibility, great culture and good team environment Good staff benefits including birthday leave Permanent, full time For a confidential chat about these roles, please reach out to Liz Sloan at CoLegal Recruitment – liz@colegal.co.nz or 027 211 6718.    Looking for something different? I recruit for legal roles across the South Island so if you’re looking for a change, let’s have a chat about the market.